THE CONSTITUTION OF THE ASSOCIATION FOR LATIN TEACHING
Adopted 29 July 1976 and amended on
18 November 1978,
25 July 1986,
31 July 1987
17 August 1995
29 July 2004
- The name of the Association shall be The Association for Latin Teaching.
- The aims of the Association shall be to advance the education of the public through the effective teaching in the first place of Latin language and literature, and in the second place of Classical Greek language and literature, Ancient History and Classical Studies in general in the schools and colleges of the United Kingdom. The Association shall serve teachers of these subjects by means of courses, either residential or non-residential, publications, and other such services as the Committee shall from time to time determine.
- Membership of the Association shall be open to any person willing to subscribe to the aims of the Association under arrangements to be determined from time to time.
- The affairs of the Association shall be managed by a Committee elected by the members of the Association at an annual general meeting, subject to the rules laid down by the constitution.
- The execution of the decisions of the Committee and of general meetings of the Association shall be in the hands of the Officers of the Association who shall be elected by the Annual General Meeting. The President of the Association shall be elected to hold office for a period not exceeding three years and shall not thereafter be eligible for re-election until two years shall have elapsed from the time he leaves office. The Hon. Treasurer, the Hon. Secretary and the other Officers shall be elected for one year each and shall be eligible for re-election for a further period or periods. The Officers of the Association shall ex officio be members of the Committee and have one vote each at the meetings thereof. The President shall act as Chairman of Committee meetings and in the event of equal votes being cast shall have a second and casting vote.
- The Committee shall consist of the following:- The Officers of the Association; two members, nominated annually, one each by the Classical Association and the Joint Association of Classical Teachers, subject to a maximum nomination of three consecutive years; twelve members of the Association elected at the Annual General Meeting, four each year to serve for three years each, the elections to be arranged in such a way that four members are due to retire each year; and other members of the Association co-opted by the Committee, not exceeding four in number, to serve until the next Annual General Meeting. All the above mentioned members shall alike have the right to vote at meetings of the Committee. The Vice-Presidents of the Association shall have the right to attend and speak at Committee meetings but not to vote. After serving on the Committee for three consecutive years members of the Committee other than the Officers, whether elected or co-opted, shall be ineligible to serve on the Committee until one year shall have elapsed. Six voting members of the Committee shall constitute a quorum.
- Persons other than members of the Committee, whether members of the Association or not, may be invited by the President at his discretion to attend a specific meeting or meetings of the Committee, and may be allowed to speak thereat, but not to vote.
- Subject to the approval of the Committee the Officers of the Association shall have the power to nominate members of the Association to act as Assistant Officers with specific duties and responsible in the first place to the Officers whom they assist and ultimately to the Committee. Such nominations shall be subject to confirmation by the Committee and shall be renewable annually. Assistant Officers shall have the right to attend Committee meetings but not to vote.
- The President shall have the right to initiate action and to nominate persons to represent the Association at deliberations of external bodies which concern the Association's interests at times when such action is urgently required before a Committee meeting can be held; he shall however inform the Committee of all such actions or nominations at the next Committee meeting. He may also conduct negotiations with external bodies in similar circumstances and subject to the same provisos.
- The Committee shall have the power from time to time to appoint sub-committees consisting of Committee members and, if it be so desired, partly of other members of the Association, for the administration of specific parts of the Association's business. Such sub-committees shall be subject to the directions of the Committee.
- There shall be an Annual General Meeting of the Association held every calendar year. Notice of the meeting, together with details of any business to be transacted, shall be given not less than fourteen days before the meeting as provided for in Clause 24. The election of Officers and members of the Committee shall take place at the AGM. The President shall act as Chairman of the AGM.
- The rules governing the elections of Officers and members of the Committee shall be as follows:- Nominations supported by a proposer and seconder shall be given in writing to the Hon. Secretary not less than twenty-four hours before the beginning of the AGM. The elections shall be conducted under the supervision of the President and shall become effective from the moment of the declaration of the result. The President shall have the right to nominate without seconder.
- Notice of Committee meetings with details of any business to be transacted shall be sent to all members of the Committee at least fourteen days before the meeting, except in the case of meetings held during or at the end of summer schools, where any new business shall be tabled.
- In the event of the incapacity of the President he shall request his predecessor, or, failing him, another Vice-President of the Association, to take the chair at general or Committee meetings. If he is unable to do this the Hon. Secretary shall follow the same procedure. A Vice-President so acting may exercise a casting vote in committee meetings.
- In the event of a vacancy in the Committee, the Committee may act notwithstanding. Such vacancy shall be filled by election at the next AGM, the elected person to serve for the time the vacancy would otherwise have lasted. In the event of the resignation or serious incapacity of any of the Officers, the Committee may appoint an Acting Officer to serve until the next AGM.
- Every President upon leaving office shall ipso facto become a Vice-President of the Association, save where a contrary motion is passed by the Annual General Meeting. Other persons, whether or not members of the Association, may be elected Vice-Presidents by a vote of a general meeting. The Vice Presidency shall be for life, or until a general meeting passes a motion of removal.
- The Committee may delete from the roll of members of the Association any person whose subscription is in arrear or if in the opinion of the Committee he has been guilty of any conduct which unfits him to continue as a member, provided always that such power shall not be validly exercised unless it has been resolved by a majority of at least two-thirds of the members of the Committee with votes present at a meeting of the Committee specially convened for the purpose of considering the conduct in question, and the member in question has been given proper notice and proper opportunity of attending and being heard at such a meeting.
- The Committee may delegate the direction of courses to persons other than the Officers of the Association. The directors of courses shall be responsible to the Committee for the programme and other arrangements of the courses they direct, and shall follow the directions of the Hon. Treasurer with regard to the expenses to be incurred by the Association in the conduct of the course. Courses may be conducted in conjunction with other bodies which share the aims of the Association. Directors of courses shall be invited to attend meetings of the Committee as may be appropriate.
- The Hon. Treasurer's accounts shall be examined each year by a suitably qualified person and shall be presented at the Annual General Meeting.
- The Hon. Treasurer and other persons to whom financial responsibility is delegated by the Committee may open bank accounts in the name of the Association provided that such bank accounts are previously approved by the Committee and that statements of account are available for the inspection of the Hon. Treasurer and the Committee at reasonable times.
- A copy of the Constitution shall be made available to any member of the Association who requests it.
- The Constitution of the Association shall only be amended by a properly constituted general meeting. Any proposal of amendment shall bear the signatures of at least two voting members of the Committee or of at least five other members of the Association. Upon receipt of such a proposal in writing the Hon. Secretary shall, in consultation with the President, determine the most convenient time for submission of the amendment to a general meeting. Notice of the amendment shall be sent to each member not less than fourteen days before the meeting is convened to consider it. The Officers and Committee shall not have the power to alter such amendment or hold it beyond the next AGM without the consent of the proposers. The Committee shall however have the right to submit alternative amendments at the same time as the proposed amendment if it thinks fit and subject to the same giving of notice. Any motion of amendment shall require the support of a majority of at least two-thirds of the members present in order to succeed. This rule shall however be subject to the proviso that no alteration made to rule 2 (aims), 28 (dissolution), or to this rule shall take effect until the approval in writing of the Charity Commissioners or other authority having charitable jurisdiction shall have been obtained, and no alteration shall be made which would have the effect of causing the Association to cease to be a charity in law.
- Extraordinary general meetings of the Association may be convened by the President or the Committee as he or it thinks fit. Upon the written requisition of not less than twenty members of the Association the Hon. Secretary shall convene an extraordinary general meeting; in default the signatories to such a requisition may themselves convene an extraordinary meeting. No general meeting shall be valid unless fourteen clear days' notice shall have been given to every member of the Association of the time, place and business to be transacted, nor shall the business so transacted be valid unless it be in accordance with the rules laid down by the Constitution. In the event of the President's failure to attend or make provision for a chairman of the meeting the members present thereat may elect an ad hoc chairman of the meeting who shall not however have the right to exercise a casting vote.
- It shall suffice for the purpose of giving notice of general meetings of the Association, including those called for the amendment of the Constitution, to publish a notice to that effect on the Association’s web site and/or in a journal received by all members, provided that the said meeting takes place not more than twelve months after the date of such publication.
- Twenty-five members of the Association in good standing shall constitute a quorum at general meetings of the Association.
- Except where expressly stated otherwise in the Constitution, resolutions presented at general meetings of the Association and at Committee meetings shall be ratified by a simple majority of the valid votes cast. At elections to offices and to the Committee where there are more candidates than vacancies the President shall exercise his discretion as to the most convenient method of voting, provided that those elected shall clearly be seen to have received the support of the majority of the voters.
- The interpretation of the Constitution shall be at the discretion of the President in consultation with the Committee. A general meeting shall however have the power to alter or repeal any such interpretation; any such action shall require the support of a majority of at least two-thirds of the members present in order to succeed.
- The Association may be dissolved by a resolution passed by a two-thirds majority of those present and voting at a special general meeting convened for the purpose, of which twenty-one days' notice shall have been given to the members. Such resolution may give instructions for the disposal of any assets held by or in the name of the Association, provided that if any property remains after the satisfaction of all debts and liabilities, such property shall not be paid to or distributed among the members of the Association but shall be given or transferred to such other charitable institution or institutions having objects similar to some or all of the objects of the Association as the Association may with the approval of the Charity Commissioners or other authority having charitable jurisdiction determine.